Duties and Responsibilities of a Transaction Coordinator
A Real Estate Transaction Coordinator (TC) plays a crucial role in keeping everything organized and ensuring that a real estate deal moves smoothly from contract to closing. 

1. Managing Paperwork and Documents:

• Ensure compliance: Make sure all necessary documents are completed, signed, and submitted on time, such as purchase agreements, disclosures, and inspection reports.

• File management: Organize and store all transaction documents, often using digital tools to keep everything easily accessible.

2. Communication Liaison:

• Coordinate between parties: Act as the point of contact between buyers, sellers, agents, title companies, lenders, inspectors, and attorneys to keep everyone updated.

• Update clients: Keep clients informed about the status of their transaction, answering questions, and setting expectations for what comes next.

3. Scheduling and Coordination:

• Set up inspections: Schedule property inspections, appraisals, and other necessary appointments, ensuring they happen within agreed timelines.

• Schedule closing: Work with title companies and escrow agents to schedule the closing date and ensure that all closing documents are in order.

4. Tracking Deadlines:

• Monitor deadlines: Keep track of all key dates (e.g., contingencies, inspection periods, loan approval deadlines) and ensure they are met.

• Follow-up: Promptly follow up with clients, agents, and service providers if deadlines are approaching.

5. Problem-Solving:

• Address issues: If any issues arise (like problems with the appraisal, inspection, or financing), the TC may help identify solutions and facilitate communication between the parties involved.

• Contingency management: Assist in handling any contingencies, such as repairs, renegotiations, or extensions.

6. Post-Closing Tasks:

• Finalizing paperwork: Ensure that all closing documents are signed, funds are disbursed, and everything is properly recorded.

7. Record Keeping:

• Maintain detailed records of the transaction for the brokerage or agent for legal and compliance purposes.

Overall, a TC ensures the transaction proceeds smoothly and efficiently, allowing the real estate agent to focus on sales and client relationships while they handle the behind-the-scenes tasks.